Windows Software For Converting Microsoft Outlook Emails To Different Formats!

What can you say about email, except that there’s lots of it on your computer, and every day more email flows in. Managing and organizing your email content is an import job.  Sometimes email messages need to be produced on short notice for legal and other business purposes.  Using a Pst Viewer like PstViewer Pro can help you get the upper hand in organizing the relentless flow of email messages.

A multi-format email viewer like PstViewer Pro is a useful tool for an system administrator, and can help you open Outlook .msg, .ost and .pst emails, as well as .mht and .eml email files.  You can use it to search, view, extract attachments, and even convert email messages to PDF and other formats.

Converting email using PstViewer Pro is a matter of selecting the messages that need to be exported, and choosing the export format, and then starting the process. The following video shows how to convert email into PDF formatted documents.

Before exporting emails to PDF format, consider how file attachments should be handled.  PstViewer Pro can convert many file attachment types directly to the PDF image. If it’s unable to convert a document, it will preserve the context with the email by embedding the file within the PDF so that it can be extracted later.

While PDF is very useful as an email archiving format, sometimes messages need to be stored in text format that can be easily copied or edited. The process for converting Outlook email to text is described in the video below.

If you have any questions feel free to post in the comments below.  You can download a free 15 day trial from PstViewer Pro’s official website.

Pst Viewer Pro Email Viewer Helps Users Across Industries Manage Email Content

Pst Viewer Pro by Encryptomatic LLC is a Windows software tool designed for users who need to manage and view PST (Personal Storage Table) email files, which are associated with Microsoft Outlook. It caters to a diverse range of users across different industries and professional roles. Here are some categories of people who find Pst Viewer Pro useful to their work.:

1. Business Professionals:
2. Individuals working in business environments who need to access and manage their Outlook emails efficiently.
3. IT Administrators: IT professionals responsible for managing and maintaining email systems may use Pst Viewer Pro to troubleshoot and handle PST files.
4. Legal Professionals: Lawyers, legal assistants, and professionals in the legal field often deal with large volumes of emails. Pst Viewer Pro can be useful for organizing and reviewing email communications related to legal matters.
5. Investigators and Forensic Experts: Professionals involved in digital forensics and investigations may use Pst Viewer Pro to analyze and review email evidence.
6. Archivists: Individuals responsible for archiving and preserving email data, such as archivists in organizations or institutions, may utilize Pst Viewer Pro to manage email archives effectively.
7. Compliance Officers: Professionals responsible for ensuring regulatory compliance within organizations may use Pst Viewer Pro to review and manage emails for compliance purposes.
8. Consultants: Consultants who work with various clients and need to manage emails from different sources may find Pst Viewer Pro helpful in organizing and viewing diverse email content.
9. Freelancers and Independent Professionals: Freelancers and self-employed individuals who use Microsoft Outlook may use Pst Viewer Pro to efficiently manage their email data.
10. Researchers: Researchers in academic or corporate settings who analyze email communications as part of their work may use Pst Viewer Pro for easier access to email content.
11. Support and Helpdesk Teams: Support and helpdesk teams dealing with customer inquiries and requests may use Pst Viewer Pro to manage and access email correspondences related to customer support.
12. Users with Large Email Archives: Individuals or organizations with large email archives that need to be managed and accessed efficiently may benefit from Pst Viewer Pro.

Pst Viewer Pro caters to a broad user base due to the widespread use of Microsoft Outlook in various professional settings. The common thread among users is the need to handle PST files effectively for email management purposes.

For more information or to download a free 15 day trial of Pst Viewer Pro, visit the product’s home page.

Maximizing The Search Potential of Email Metadata in Outlook .PST and .OST Email Files with MailDex

_{Tags: #Emails #Outlook #MicrosoftOutlook #EmailSearch #EmailDiscovery #MailDex #Encryptomatic}

Searching across millions of Outlook email files (.PST and .OST) can be a formidable challenge. While keywords play a crucial role in identifying important Outlook emails, the true power lies in the metadata embedded within each .PST and .OST file. Enter MailDex, an advanced email management tool designed to revolutionize the search experience by unlocking the rich metadata within Outlook email archives. To understand this context, it’s essential to recognize that a .PST file (Personal Storage Table) is a Microsoft Outlook data file that stores email messages and other mailbox items, while a .OST file (Offline Outlook Data File) is an offline cache of an Exchange mailbox.

Decoding Metadata in .PST and .OST Files

In the realm of Outlook email files, metadata becomes a cornerstone, offering users a deeper understanding of the context surrounding each communication. MailDex allows users to harness this metadata potential, enabling more precise and effective searches within their .PST and .OST archives.

Sender and Recipient Filters: Streamlining Communication Channels

The power of metadata is exemplified through the ability to filter emails based on sender and recipient information within .PST and .OST files. Whether tracking communication from specific colleagues or clients, MailDex’s sender and recipient filters empower users to streamline their searches and focus exclusively on pertinent correspondences within their extensive Outlook email archives.

Date and Time Precision: Timely Retrieval of Outlook Correspondences

Temporal metadata proves pivotal when dealing with .PST and .OST files. MailDex allows users to perform searches within specific time frames, ensuring the precision of results. This feature is especially beneficial for users handling time-sensitive information or those seeking to trace the chronological evolution of a conversation across their vast Outlook email collection.

Subject Line Searches: Categorizing Outlook Communications

Subject lines encapsulate the essence of an email, offering a quick insight into its content or purpose. MailDex empowers users to leverage this aspect of metadata by conducting searches specifically within subject lines, facilitating the categorization and retrieval of Outlook emails related to specific projects, events, or topics.

Attachment Types: Enhancing Outlook Information Retrieval

Attachments are integral to Outlook email files, and MailDex recognizes their significance in information retrieval. Metadata related to attachment types allows users to filter Outlook emails based on the nature of attachments, whether documents, images, spreadsheets, or other file formats. This feature proves invaluable for users seeking specific types of information within their Outlook archives.

Customized Metadata Queries: Comprehensive Searches in Outlook Archives

MailDex’s emphasis on metadata extends to the capability of combining multiple search criteria within .PST and .OST files. Users can create sophisticated queries by integrating sender filters with specific date ranges, refining searches based on subject lines, or specifying attachment types. This level of customization empowers users to navigate their extensive Outlook email archives with unparalleled efficiency.

MailDex elevates the search experience by harnessing the power of metadata within .PST and .OST Outlook email files. Whether dealing with a multitude of emails, MailDex enables users to streamline the process of retrieving emails, ensuring they can uncover the right information at the right time, fostering a more efficient and organized approach to managing their Outlook archives.i

Find a free trial of MailDex at Encryptomatic LLC’s MailDex Software Homepage.

Future Proofing Access To Your Emails:

What if you were so important that it was imperative to save your email communications for future generations, perhaps for centuries?

Ensuring that your emails remain accessible and readable for an extended period, such as 200 years, would certainly be a challenging task due to the rapid evolution of technology and changes in file formats. Here are some general suggestions that might help increase the chances of your emails being future-proof:

1. Use Plain Text:
   • Stick to plain text whenever possible. Plain text is a universal format that has been around for a long time and is likely to remain readable in the future.
2. Avoid Proprietary Formats:
   • Avoid using proprietary file formats or software-specific features in your emails. Stick to widely accepted and standardized formats.
3. Archive in Standard Formats:
   • If you need to send attachments or include documents, consider archiving them in standard, widely supported formats like PDF or TXT. These formats are more likely to be readable in the future.
4. Keep it Simple:
   • Avoid using complex formatting or styling in your emails. Simple, well-organized content is more likely to withstand changes in technology.
5. Include Context:
   • Provide sufficient context in your emails so that even if some technologies change, the core message or information can still be understood.
6. Metadata:
   • Include relevant metadata in your emails. This might include the date, context, and any other information that could help someone understand the significance of the email.
7. Regular Backups:
   • Regularly back up your important emails. Ensure that the backups are stored in a secure and easily accessible manner. Periodically check and update the storage medium to ensure compatibility with future technology.
8. Consider Digital Preservation Initiatives:
   • Explore digital preservation initiatives and organizations that aim to ensure the long-term accessibility of digital content. They may provide guidelines on best practices for preserving digital information.
9. Educate Recipients:
   • If you are sending emails to others, educate them about the importance of preserving digital content. Encourage them to follow similar practices to increase the chances of the email’s longevity.
10. Open Standards:
    • Whenever possible, use open standards for communication. Open standards are more likely to be supported by a variety of software and platforms over time.

Remember that while these suggestions can improve the chances of your emails being readable in the future, there are no guarantees. Technological changes can be unpredictable, and the best strategy is to stay informed about emerging standards and regularly update your preservation methods as needed.

Another tool you can use to access your old emails and to convert them to different formats, is Pst Viewer Pro by Encryptomatic LLC. Pst Viewer Pro can read your emails and convert them to text files, xml files, PDF files, and much more. You can learn more and get a 2 week free trial from their website.

Pst Viewer Pro 2023 Email Viewer Release

Encryptomatic, LLC has announced the release of Pst Viewer Pro 2023, a significant update recommended for all customers. This update addresses over thirty issues and introduces various fixes and enhancements. It includes a transition to a new proprietary email parsing engine, enhancing speed, processing, and rendering accuracy, which is now shared with their MailDex email manager.

Pst Viewer Pro is the original multi-format email viewer for Windows since 2006. It allows users to organize, discover, print, and convert Outlook emails to PDF and other formats, all without requiring Outlook to be installed. It supports Outlook PST, OST, MSG, MBOX, MHT, and EML email files.

Some of the notable new features in this release include the ability to disable remote image downloads during preview, upgrades to the email library and PDF converter processor, improved installer packaging, and enhancements to character decoding and mail actions. Several issues related to error resolution, file access, and display previews have been resolved as well.

Pst Viewer Pro offers a 15-day free trial, and more information about its capabilities and pricing can be found on their official website. Encryptomatic LLC, based in Northwest Minnesota, specializes in customer-centric Windows Office solutions aimed at safeguarding email communications privacy. They distribute their products internationally through an online network.

“Pst Viewer Pro” and “Encryptomatic®” are trademarks of Encryptomatic LLC, while “Microsoft®” and “Outlook®” are registered marks of Microsoft Corp.

Why Is Preserving Email Important?

Email Preservation Preserves Knowledge

As a software developer of affordable eMail viewing and search products like Pst Viewer Lite, we asked our customers: “Why did you buy our products?”. What we learned is that there are many reasons and purposes for preserving email history. Here are some common activities and goals that individuals and organizations expressed to us:

1. Reference and Retrieval: Many people refer back to their email history to retrieve specific information, such as contact details, addresses, meeting schedules, or important attachments.
2. Documentation and Records: Email history serves as a valuable record of communication and documentation. Individuals and businesses may use it for legal or compliance purposes.
3. Knowledge Management: Organizations often mine their email history to capture institutional knowledge, best practices, or historical decisions made through email exchanges.
4. Project Management: Email history can provide insights into past projects, collaborations, and team communications. It helps in tracking project progress and decisions made.
5. Data Analysis: Researchers and analysts may use email data for various studies and data analyses, such as sentiment analysis, market research, or trend identification.
6. Personal History: Individuals may view their email history as a personal archive of memories, conversations, and milestones. It can be a way to reminisce about past experiences and augment memory recall.
7. Email Migration: When switching email platforms or providers, individuals and organizations need to migrate their email history to the new system to maintain access to important information.
8. Legal and Compliance: In legal cases or regulatory compliance, email history may be required as evidence or documentation.
9. Email Management: Email history can be used for managing contacts, organizing messages into folders or labels, and setting up filters or rules for automation.
10. Data Backup: Backing up email history is crucial to prevent data loss in case of system failures, accidental deletions, or cyberattacks.
11. Export and Sharing: Users often export email messages to share them with colleagues, clients, or external parties. This is common in professional and legal contexts.
12. Data Privacy: Ensuring the privacy and security of email history is vital, especially in cases where sensitive or confidential information is involved. Sometimes our software is used to restrict access to email, removing it from an accessible or hackable server.
13. Compliance Auditing: Organizations may need to perform compliance audits on email history to ensure adherence to industry regulations or internal policies.
14. Email Discovery: In legal cases or investigations, email discovery involves searching through email history to find relevant evidence or information.
15. Collaboration: Teams and collaborators use email history as a reference point for ongoing projects, discussions, and decision-making.

The specific uses and goals for email history can vary widely depending on individual or organizational needs. Effective email management tools and practices can help individuals and businesses achieve their objectives related to email history efficiently and securely.

For more information on our email management software products, or to get a 15 day free trial, visit our email viewer homepage.

Is Email Dead?

With so many social media and texting apps, you can be forgiven if you think that #email is dead. Email is not something we think about or use much outside of our work. And some email apps these days are designed to look more like they are social media than dad’s old email client. Certainly, you have an email address, but maybe you don’t use it much outside of resetting passwords for login.

But email is far from dead.

As of 2023, approximately 347.3 billion emails are sent each day worldwide, according to Oberlo. That means that more than 4 million emails are sent per second. The majority of these emails are business-related, but a significant number are also personal emails.

Here are some of the most common types of emails that are sent each day:

• Marketing emails: These emails are sent by businesses to promote their products or services.
• Transactional emails: These emails are sent to confirm orders, deliver receipts, or notify users of account changes.
• Newsletters: These emails are sent to keep subscribers up-to-date on news and information.
• Personal emails: These emails are sent between friends, family.
• Work emails: emails that are sent to customers, clients or colleagues.

The number of emails sent each day is expected to continue to grow in the coming years. This is due to the ubiquity of email as a communication tool and its unique role in being an open communication platform. Anyone can send an email to any other email address, making it useful for business communications.

The Importance of Emails to Our Personal Data Histories

Our email inboxes are a treasure trove of personal data. They contain information about our contacts, our financial transactions, our medical appointments, our travel plans, and much more. This data can be used to track our online activity, target us with advertising, or even commit identity theft.

That is why it is so important to protect our email histories. We should use strong passwords and two-factor authentication to secure our accounts. We should also be careful about what information we share in our emails. And we should regularly delete old emails that we no longer need.

Where to Protect and Preserve Our Email Histories

There are a number of places where we can protect and preserve our email histories. One option is to use a cloud-based email service, such as Gmail or Outlook. These services offer a variety of features to help us protect our data, such as spam filters and virus protection.

Another option is to use an email archiving service. These services can help us to store and manage our email history in a secure way. They can also help us to comply with data privacy regulations.

Finally, we can also choose to store our email history on our own computer. Storing your own email content puts you in control of your email history. If an email provider should go out of business, be hacked, or simply decide to delete your email history due to new policies, you would have no recourse and your history would be lost. That’s why its always a good idea to back up your emails.

If you backup your emails, a tool like an email viewer that supports multiple email file storage formats can be a very useful bit of software to own. For more information on tools that can view, search, index, and convert many kinds of emails, visit Encryptomatic LLC, a software developer specializing in email preservation and access. You can download a free trial of any their Windows email viewers.

Conclusion

Our email histories are a valuable source of personal data. It is important to protect and preserve this data so that it cannot be used to harm us. By using strong passwords, two-factor authentication, and a cloud-based email service, we can help to keep our email histories safe and secure.

Here are some additional tips for protecting and preserving your email history:

• Be careful about what information you share in your emails. Do not share sensitive information, such as your Social Security number or credit card number.
• Regularly delete old emails that you no longer need. This will help to reduce the amount of data that you need to protect.
• Back up your email history regularly. This will help to protect your data in case of a data breach or computer crash. You can download your Gmail through “Google Takeout.” Other email providers will let you download your email history so that it won’t be lost

By following these tips, you can help to protect your email history and keep your personal data safe.

Citations

• Oberlo: https://www.oberlo.com/statistics/how-many-emails-are-sent-per-day

Mastering Email File Search: A Comprehensive Guide

Introduction:

In today’s digital era, emails have become a primary communication channel for sharing important files and documents. However, locating specific files within a vast email archive can be a time-consuming and frustrating task. To help you navigate this challenge, we have compiled a comprehensive guide on mastering the art of searching for files attached to emails. By implementing these efficient strategies, you can optimize your workflow and save valuable time. Read on to unlock the secrets of effective email file search techniques.

1. Understand Advanced Search Operators:

When it comes to searching for files within emails, mastering advanced search operators is key. These operators enable you to refine your search queries and quickly locate specific attachments. Familiarize yourself with operators like “filename,” “attachment,” and “filetype” to narrow down your search and pinpoint desired files with precision.

2. Utilize Email Client Search Functionality:

Most email clients offer built-in search functionality to help users locate files within their email accounts. Take advantage of these features by learning how to use them effectively. Whether you’re using Outlook, Gmail, or another popular email client, familiarize yourself with the search options provided and learn how to leverage them for optimal results.

3. Organize Emails with Folders and Labels:

Maintaining a well-organized email system is crucial for efficient file retrieval. Create folders or labels specific to certain file types or categories, such as “Invoices,” “Contracts,” or “Presentations.” By sorting and categorizing your emails, you can easily locate attachments within their designated folders, reducing search time and minimizing frustration.

4. Use Descriptive File Names:

When attaching files to emails, always give them descriptive and relevant names. This simple practice significantly improves the searchability of files later on. By using clear and concise file names, you can quickly identify specific attachments by searching for keywords within the file name itself.

5. Leverage Cloud Storage Services:

If you frequently send and receive files via email, consider using cloud storage services such as Google Drive, Dropbox, or OneDrive. By uploading attachments to these services, you can avoid cluttering your email inbox and enjoy enhanced search capabilities within the cloud storage platform. These services often provide powerful search functions and indexing features, enabling you to locate files with ease.

6. Employ Third-Party Search Tools:

In cases where built-in search options are insufficient or limited, consider using third-party search tools specifically designed for email file searches. These tools often offer advanced search capabilities, allowing you to search across multiple email accounts, filter results by file type or date, and conduct complex searches using Boolean operators. Explore options like MailDex® by Encryptomatic® LLC. MailDex will ingest emails from all major email storage file formats to create a searchable database, making it fast and simple to search emails and file attachments.

Conclusion:

Searching for files attached to emails doesn’t have to be a daunting task. By implementing the strategies outlined in this comprehensive guide, you can optimize your email file search process and save valuable time and effort. Master advanced search operators, leverage your email client’s built-in search functionality, and organize your emails effectively to streamline the process. Additionally, consider utilizing cloud storage services and third-party search tools for enhanced search capabilities. By adopting these techniques, you’ll become a proficient email file searcher, effortlessly finding the attachments you need with just a few clicks.

PstViewer Pro 2023 Converts Old Emails Into a Useful Archive

Unite all your email file formats in PstViewer Pro 2023.

The problem with emails is that they pile up. People upgrade computers, change jobs, download messages from Gmail, and so on. It doesn’t take long until you find you have hundreds of thousands of emails across many different email file formats.

PstViewer Pro by Encryptomatic LLC solves the problem of accessing multiple email formats within a single Windows software application. Because emails contain a wealth of important information, files, photos, work contacts, professional communications, and personal work history, its important that they remain accessible and useful.

PstViewer Pro can open Microsoft Outlook pst and ost email files, as well as single email files, .msg and .eml. It also opens Mbox email files used by Thunderbird, and Mht/Mhtml emails.

PstViewer Pro lets you search emails, and then do useful things with them, like export to file formats such as PDF.

With PstViewer Pro, Email-to-PDF conversion can be done effortlessly. Selected emails can be formatted as searchable PDF documents, with attachments either embedded inside the PDF, or converted to an image within the PDF. PDF/A archiving format is also supported.

Export emails to different file types.

But PDF is just one of the abilities of PstViewer Pro. You can export emails to Excel documents, Docx files, text, or every convert between different email file formats.

PstViewer Pro by Encryptomatic LLC

The best way to learn about PstViewer Pro’s email search and conversion strengths is to download the 15 day free trial directly from the publisher.

Download PstViewer Pro Free Trial

The free trial requires no credit card. Uninstalling the software removes it completely from your computer. The only limitation is a 50-email export limit, which is removed after purchasing PstViewer Pro for $89.99. Updates and support are included for a year after purchase and is optionally renewable. During your trial, reach out to our support team with any questions you have.

Pst Viewer Pro 2023: Windows Software to Convert Outlook Emails to PDF

PST Viewer Pro by Encryptomatic LLC is a comprehensive software that is designed to help users view, search, and convert emails stored in Outlook PST files. It also works with other email file formats, including OST, MSG, EML, MBOX and MHT. This software is particularly useful for individuals and organizations that deal with large volumes of emails on a regular basis, as it offers a range of powerful features that simplify email management and organization.

One of the key features of PST Viewer Pro is its ability to convert emails to PDF files. This functionality is particularly useful for users who need to share emails with others who do not have access to Outlook or for archiving purposes. Today, we will discuss how to use PST Viewer Pro to convert emails to PDF files.

To get started, the first step is to download and install PST Viewer Pro on your computer. The software is available for download on the Encryptomatic LLC website and can be installed in just a few minutes. Once the software is installed, launch it and select the PST file that contains the emails you want to convert to PDF.

Once you have selected the PST file, you can then choose the emails that you want to convert to PDF. You can select individual emails or choose multiple emails by holding down the Ctrl key and clicking on the emails. After selecting the emails, click on the Export button at the top of the screen.

When you click on the Export button, a new window will appear that allows you to choose the format you want to export the emails to. In this case, you will select PDF as the export format. You can also choose the location where you want to save the PDF files.

In the next step, you will need to choose the options for the PDF export. You can choose to export the emails as individual PDF files or merge them into a single PDF file. You can also choose to include attachments and to include metadata such as the email sender, recipient, date, and subject.

Once you have chosen the export options, click on the Export button to start the conversion process. The software will then begin to convert the selected emails to PDF files. Depending on the number of emails and the size of the attachments, this process may take some time.

After the conversion process is complete, you can then access the PDF files in the location you chose during the export process. You can open the files using any PDF viewer, such as Adobe Acrobat Reader or any of the many other common viewers.

Try Pst Viewer Pro on your Windows computer free for 15 days.

Graph and Visualize Email Patterns, and Convert Email to PDF with MailDex®

MailDex® is our Windows desktop application for working with email content. You can use MailDex to convert emails to different file formats like PDF documents, and to cull intelligence through email pattern visualization.

For example a law firm might use MailDex to index a million emails involved in a case.
Connections between senders and receivers can be visualized. Searches can be performed over a specific date range.
Documents can be bulk extracted from the emails.
Discovered emails and file attachments can be prepared by converting them to PDF.

MailDex® is free to try for 15 days.
https://www.encryptomatic.com/maildex.